Spring 2017 Meeting

April 19, 2017

Spring Cleaning the Collection: Projects and Policies for Weeding and Gifts

Awful Library Books PowerPoint (Holly Hibner and Mary Kelly)
Deb Klembara PowerPoint
Cara Gilgenbach PowerPoint
Cara Gilgenbach Resources
Mary Plazo PowerPoint
Friday, June 2, 2017
Cuyahoga County Public Library | Parma-Snow Branch Auditorium
2121 Snow Rd. | Parma, OH 44134
Registration and light refreshments: 9:00 a.m. – 9:30 a.m.
Program: 9:30 a.m. – 3:45 p.m.
The deadline to register was Friday, May 26, 2017 (Registration form)

NOTSL is pleased to welcome the following speakers and their presentations:

Making a Collection Count!
Presented by Holly Hibner and Mary Kelly from Awful Library Books

Make your collection count! explores the overall quality of a library collection. This includes the benefits and methods of taking a physical inventory, analyzing collection procedures and workflows, and the life cycle of a collection. Most importantly, learn how to measure a collection’s quality. This holistic approach to collection management will help all types and sizes of libraries to keep pace with the demands and expectations of their communities.

Holly and Mary both work in adult services at the Plymouth District Library in Plymouth, Michigan. It’s fair to say that they both have a mild obsession with weeding (ok, maybe not so mild), and can often be found in the stacks taking inventory. For street cred, Holly and Mary co-authored the book Making a Collection Count: a holistic approach to library collection management. They are also co-authors of the popular blog “Awful Library Books.” (http://awfullibrarybooks.net/)

Libraries and Warehouses Intersect!
Presented by Deb Klembara, Manager, Northeast Ohio Cooperative Regional Library Depository

Libraries and Warehouses Intersect! The Northeast Ohio Regional Library Depository houses less used materials and archives for five area public universities in a climate controlled environment. Learn how materials are stored, how you may access the materials, and how even more space is magically being created within the depository system to accommodate additional materials.

Deb Klembara has been a library professional for 25+ years, working mostly in corporate research and development libraries. She has specified, selected and implemented library automation systems and databases. Her current position with the Northeast Ohio Regional Library Depository works with OhioLINK and serves the Ohio public academic community to optimally store less circulated items and archives.

The afternoon will feature three shorter presentations on managing gifts, donations and rare materials.

Weeding Forethoughts Before Accepting Gift Donations
Presented by Pamela J. Eyerdam, Fine Arts & Special Collections Manager, Cleveland Public Library

Save yourself time & trouble before accepting gift donations and avoid weeding dilemmas. It takes some forethought when considering if your library should accept a donation. Gift donations can be a generous addition to the collection or a collection quandary. The presentation will cover gift policies, Deeds of Gift, and what to do about items that will not be processed after acceptance. The discussion will include dealing with miscellaneous donations of books, AV items (LPs, old cassette tapes, sheet music) and magazines.

Pam Eyerdam has been in library management for over 30 years. Her background includes academic and public library experience as well as dealing with different types of media in library collections. She is currently the Manager of Fine Arts & Special Collections at the Cleveland Public Library.

Weeding Rare and Special Collections

Presented by Cara Gilgenbach, Head, Special Collections and Archives, Kent State University Libraries

Is it okay to think about weeding within book collections that are considered rare or special? The answer is “yes,” but one must be systematic and proceed with caution. Some tips for weeding within rare book collections will be offered as well as a discussion about what might be done with materials that may not be appropriate for your institution’s collection but which cannot simply (in good conscience) be discarded.

Cara Gilgenbach has worked in academic libraries, both as a student employee and as a professional librarian, since 1989. She is a graduate of the College of Wooster, and she earned her MLS at Kent State University. She has worked professionally at the University of Akron, Denison University, and finally at Kent State, where she has served as Head of Special Collections since 2003.

There’s More Than One Way to Find Great-Grandmother: Weeding Genealogy and Local History Collections
Presented by Mary Plazo, Special Collections Division Manager, Akron-Summit County Public Library

Many print resources in libraries are becoming quickly outdated, including genealogy and local history print resources. Before the age of online databases, we depended on researchers who visited archives and libraries, compiled and printed abstracts of original records, and then published them for availability to purchase. Now that libraries have made it a priority to purchase databases for their customers and provide access to literally millions of records available online, it may require us to make a different assessment of large genealogy and local history collections.

Mary Plazo has worked at the Akron-Summit County Public Library for over 20 years. Mary received her MLIS from Kent State University and has been a librarian in the Special Collections Division since 2001. She recently became Manager of Special Collections in January after her predecessor, Judy James, retired in 2016. Mary completed the Modern Archives Institute at the National Archives in Washington, DC and currently serves on the Action Council for the Subject and Special Collections Division of the Ohio Library Council.


Run for NOTSL Board!

April 7, 2017

Are you looking to get involved?

This year the Northern Ohio Technical Services Librarians (NOTSL) will hold elections at the Spring Meeting on June 2nd. Officers elected in June will take office immediately. We seek a Vice Chairperson, a Treasurer, a Scholarship Committee member and an Executive Committee member. This is a great opportunity to represent your organization and contribute to the profession by serving as an officer.

The chief business of NOTSL is to put together two educational meetings per year. The money raised from these meetings is then given as scholarships to technical services librarians and to library school students. The members of the NOTSL board make this happen.

  • The Vice Chairperson serves three consecutive one-year terms, one as Vice-Chairperson/Chairperson Elect, one as Chairperson, and one as Immediate Past Chair and Chair of the Scholarship Committee. Your busiest year would be the 2nd year. As Chairperson you would run all of the meetings and work with other board members to plan programs. As Immediate Past Chair you chair the Scholarship Committee. It is always more difficult to find candidates for this position. Are you up to the challenge?
  • The Treasurer receives money due to the organization and pays expenditures; maintains records of all transactions; and reports to the Executive Committee and membership. This is a two-year commitment.
  • The Scholarship Committee member helps plan meetings, and helps administer the NOTSL scholarships. This is a two-year commitment.
  • The Executive Committee member helps plan meetings and projects and generally assists the Chair. This is a two-year commitment.

We are seeking two candidates for each of these offices. Are you interested in running for a NOTSL office this spring? If so, please contact Mike Monaco at mmonaco@uakron.edu or at 330-972-2446.

Thank you!


Save the Date: NOTSL Spring Meeting

March 10, 2017

SPRING CLEANING THE COLLECTION: PROJECTS AND POLICIES FOR WEEDING AND GIFTS

NOTSL will hold its Spring Meeting on Friday, June 2, 2017, at Cuyahoga County Public Library’s Parma-Snow Branch Auditorium, 2121 Snow Road, Parma, Ohio.

Set aside time to learn about weeding and gifts management with a variety of entertaining speakers. Mary Kelly and Holly Hibner from Awful Library Books will be our featured speakers. These public librarians from Michigan share their entertaining and useful insights into collection metrics, weeding processes and collection management. Deb Klembara, Manager of the Northeast Ohio Cooperative Regional Library Depository will bring us up to date on the OhioLINK Library Depository system. Three final brief presentations will focus on strategies for gifts management (including how to decline unwanted items) for both general and special collections.

Details on registration and more detailed program information will be available soon here at notsl.org.


Fall 2016 Meeting

October 11, 2016

What Can I Do With That? Tech Services Tools Round-Up

Kathryn Lybarger: PDF of PowerPoint slides
George Leggiero: PDF of PowerPoint slides
Gary Strawn: Authority Toolkit
Paul Heyde: PDF of PowerPoint slides
Ron Gardner: PDF of PowerPoint slidesCONTENTdm Best PracticesCONTENTdm Digital Collection Gateway Tutorial


Monday, November 21, 2016
Cuyahoga County Public Library | Parma-Snow Branch Auditorium
2121 Snow Rd. | Parma, OH 44134
Registration and light refreshments: 9:00 a.m. – 9:30 a.m.
Program: 9:30 a.m. – 4 p.m.

The deadline to register was Wednesday, November 16, 2016. Please contact Laura Maidens at lmaidens@akronlibrary.org with questions about registration.

If you had tools to improve your work, why wouldn’t you use them? We play with new tools on our smart phones, but don’t carry that habit over to technical services work. Often we don’t understand what we are using at work, what we could build or have built for us, are unaware of what is available, and/or blindly accept methods, not even realizing the potential that these tools have.

The program will feature a unique format with brief overviews on a variety of tools by multiple speakers, followed by a panel discussion with the speakers on using the tools. Macros, APIs, OAI harvesting with CONTENTdm and WorldShare will all be discussed.

Regular Expressions for Tech Services
Presented by Kathryn Lybarger, Head of Cataloging and Metadata, University of Kentucky Libraries

Starting with the basics, Kathryn will discuss how to use regular expressions for searching and modifying data. We will also look at how regular expressions can be used in various software packages to get our work done more effectively and efficiently in technical services.

Kathryn Lybarger is the Head of Cataloging and Metadata at the University of Kentucky Libraries, where she has worked as a librarian since 2009. Her research interests in libraries include metadata of all sorts (including traditional cataloging and fancy new standards), preservation, digitization, and automation / computer-assisted workflows.

The Authority Toolkit
Presented by Gary Strawn, Northwestern University

Gary will remotely demonstrate the Authority Toolkit.

Oh my OAI!
Presented by Ron Gardner, OCLC

What and why OAI? Ron will provide current examples of how to use OAI and will explain why it’s important for libraries. This brief overview will also demonstrate using OAI to access your resources through many available ‘on ramps’, and getting your resources’ metadata into OCLC WorldCat.

Ron studied at Adrian College (organ performance major), the University of Toledo (MLS), and Wayne State University (archives and conservation). He worked in acquisitions and serials prior to starting his OCLC career in 1979. Most recently he is Digital Services Consultant working with libraries in their selection, start-up and use of CONTENTdm.

APIs can Expand and Unify Library Services
Presented by George Leggiero, Lead Applications Analyst, University Libraries, Kent State University

Application Programming Interfaces (APIs) can expand the usefulness and efficiency of the assortment of online services used to manage the modern library. Some can provide the patron a web-based interface to interact with the service. Others allow for these various services to interact between themselves to share data or functionality to allow for a convenient staff or patron experience. Many vendors provide these APIs. What do we do with them?

George Leggiero has nearly twenty years’ experience in academic library systems. In his current position at Kent State he co-manages the Innovative ILS and other online supporting services. He was previously on the systems staffs of the libraries at John Carroll University and Notre Dame College.

Organizing E-Resources Workflows with WorldShare Collection Manager
Paul Heyde, Team Leader of Acquisitions & Metadata Services, Kelvin Smith Library, Case Western Reserve University

Tracking and updating bibliographic records from collections of electronic resources can get very confusing, especially when you have to retrieve them from a variety of vendors, who all have a variety of methods for letting you know when their records (of varying quality) are available for you to download for use in your local catalog. This session will provide an introduction to WorldShare Collection Manager, a service included with an OCLC cataloging subscription, that offers a single platform for managing collections of electronic resources. Tips and tricks will be provided on how to maximize its usefulness and integrate it into your local workflows.

Paul Heyde oversees acquisitions, cataloging, and electronic resources as Team Leader of Acquisitions & Metadata Services at Kelvin Smith Library of Case Western Reserve University. Paul previously worked in cataloging and rare books at the Western Reserve Historical Society, cataloging and manuscripts at the Buffalo History Museum, and in archives at the Black Film Center/Archive at Indiana University.

Panel discussion to follow presentations


Save the date: NOTSL Fall Meeting

September 22, 2016

WHAT CAN I DO WITH THAT? TECH SERVICES TOOLS ROUND-UP

NOTSL will hold its Spring Meeting on Monday, November 21, 2016, at Cuyahoga County Public Library’s Parma-Snow Branch Auditorium, 2121 Snow Road, Parma, Ohio.

If you had tools to improve your work, why wouldn’t you use them? We play with new tools on our smart phones, but don’t carry that habit over to technical services work. Often we don’t understand what we are using at work, what we could build or have built for us, are unaware of what is available, and/or blindly accept methods, not even realizing the potential that these tools have.

The program will feature a unique format with brief overviews on a variety of tools by multiple speakers, followed by a panel discussion with the speakers on using the tools. Macros, APIs, OAI harvesting with CONTENTdm and WorldShare will all be discussed.

Details on registration will be available soon here at notsl.org.


Spring 2016 Meeting

April 11, 2016

Now What? RDA and Best Practices for Cataloging Special Formats
Friday, June 10, 2016
Cuyahoga County Public Library | Parma-Snow Branch Auditorium
2121 Snow Rd. | Parma, OH 44134
Registration and light refreshments: 9:00 a.m. – 9:30 a.m.
Program: 9:30 a.m. – 3:30 p.m.
The deadline to register is Friday, June 3, 2016; see below for registration information

Are you interested in learning more about RDA as it applies to non-print material, such as sound recordings, video, and rare and foreign language materials? Join us for our Spring 2016 Meeting!

NOTSL is pleased to welcome the following speakers and presentations.

Filling in the Blanks, Connecting the Dots…How Do We Get There from Here?
Presented by Mary Huismann, Music/Media Original Cataloger at the University of Minnesota

Mary Huismann has worked extensively with music and media cataloging. She is an active member of the Music Library Association and the Online Audiovisual Catalogers, currently serving as Cataloging Policy Committee Chair. Mary has recently been appointed as Chair of the Music Library Association Cataloging and Metadata Committee’s Content Standards Subcommittee and serves as MLA Liaison to ALA’s Committee on Cataloging: Description and Access (CC:DA).

This presentation will look at where we have come from and where we might be headed in AV cataloging. Along the way, various best practices guides issued by the Online Audiovisual Catalogers (OLAC) and Music Library Association (MLA) will be examined.

The New Frontier: Cataloging Popular Music Sound Recordings Using RDA.
Presented by Patty Falk, Music Catalog/Metadata Librarian, Bowling Green State University’s Music Library and Sound Recordings Archives

This session will provide catalogers with basic information for cataloging popular music sound recordings (LPs and CDs) using RDA.  Specific examples will be provided for both formats, as well as the latest update on music issues still under discussion regarding RDA and popular music cataloging.

Panel Discussion featuring Cleveland Public Library
Michael Gabe, Catalog Librarian
Dawn Grattino, Senior Catalog Librarian
Regina Houseman, Catalog Librarian
Amei Hu, Catalog Librarian
Michael Monaco, Senior Catalog Librarian

This panel discussion will focus on CDs, DVDs, rare books, and foreign language materials.  Cleveland Public Library professionals will briefly discuss their roles and how they handle non-book material before taking questions from the audience.

Register here. To type in and save form, first right-click on registration link and save form to your computer, then open saved form and complete. Please contact Laura Maidens at lmaidens@akronlibrary.org with questions about registration.


Looking to get involved?

March 22, 2016

This year the Northern Ohio Technical Services Librarians (NOTSL) will hold elections at the Spring Meeting on June 10th. Officers elected in June will take office immediately. We seek a Vice Chairperson, a Secretary, a Scholarship Committee member and an Executive Committee member. This is your opportunity to contribute to your organization by serving as an officer.

The chief business of NOTSL is to put together two educational meetings per year. The money raised from these meetings is then given as scholarships to technical services librarians and to library school students. The members of the NOTSL board make this happen.

The Vice Chairperson serves three consecutive one-year terms, one as Vice-Chairperson/Chairperson Elect, one as Chairperson, and one as Immediate Past Chair and Chair of the Scholarship Committee. Your busiest year would be the 2nd year. As Chairperson you would run all of the meetings and work with other board members to plan programs. As Immediate Past Chair you chair the Scholarship Committee. It is always more difficult to find candidates for this position. Are you up to the challenge?

The Secretary takes minutes at all of the meetings and preserves pertinent records. This is a two-year commitment.

The Scholarship Committee member helps plan meetings, and helps administer the NOTSL scholarships. This is a two-year commitment.

The Executive Committee member helps plan meetings and projects and generally assists the Chair. This is a two-year commitment.

We are seeking two candidates for each of these offices. Are you interested in running for a NOTSL office this spring? If so, please contact Margaret Maurer at mbmaurer@kent.edu or at 330-628-0313.

Thank you!