Fall 2021 Meeting

September 30, 2021

It’s All Subjective: Modern Subject Analysis
Virtual meeting via Zoom
Program: 10:00 am – 3:30 pm
Your confirmation email will state 9 am, but the meeting start time is 10 am.

Friday, November 19, 2021
The deadline to register was Friday, November 12, 2021. Registration is now closed. If you have any registration questions, please contact lmaidens@rockhall.org.

Links to PowerPoint slides:

This meeting will be recorded for the purpose of review by attendees; only those members who submit the registration fee will be provided with the link after the meeting. NOTSL is pleased to welcome the following speakers and their presentations.

“About” Is What It’s About! The State of Subject Access 
Presented by Rocki Strader, an associate professor in the Bibliographic Initiatives Department of The Ohio State University Libraries 

This presentation is an overview and discussion of recent and current issues in subject access. Topics include: Expressing “Aboutness”: Keywords, natural language, controlled vocabularies, and facets: What are the advantages and disadvantages of each? Resource Description and Access: Why doesn’t it include guidance on subject access points? Ethics in cataloging (including the “Illegal aliens” controversy): What are the implications for building and maintaining controlled vocabularies? The presenter will also include a brief description of her experience as co-chair for two years of the ALCTS CaMMS Subject Analysis Committee. Please bring your questions and comments (and even complaints!) for an audience-interactive conversation about the subject of subjects.

Rocki Strader is an associate professor in the Bibliographic Initiatives Department of The Ohio State University Libraries. Her functional areas are serving as authorities librarian, catalog maintenance coordinator, and western languages cataloging coordinator. She supervises and manages the workflows for cataloging in English and western European languages and oversees creation and processing of name and subject headings, which are contributed to national files maintained by the Library of Congress and the Program for Cooperative Cataloging.

Underrepresented Collections in the Howard B. Waltz Music Library
Presented by Linda Bagley, Music Cataloging Specialist; Clara Burns, Music Copy Cataloger, University of Colorado, Boulder; and Kelsey A. Fuller, Ph.D., Ethnomusicology 

The presentation begins by thinking about the description of music materials outside the western musical canon after becoming involved in a related project. They describe how University of Colorado Boulder developed respectful and accurate descriptors for undocumented immigrants in the United States in lieu of adoption by the Library of Congress of recommended amendments to inappropriate and biased descriptors, as a number of university library technical services departments, including CU Boulder Libraries, have done. As music catalogers who work almost entirely with a wide variety of music materials, they demonstrate that there was scope to improve what is frequently a biased description of musical expressions outside the western canon by including language that reflects the quality and specificity of the music described.

Linda Bagley is the Music Cataloging Specialist at the University of Colorado Boulder where she is responsible for original cataloging, complex copy cataloging, as well as database maintenance for music materials. Professionally, she participates in the NACO-Music Project and is a member of the Content Standards Subcommittee of the Music Library Association’s Cataloging and Metadata Committee. Prior to working at CU Boulder, Linda completed an M.A. in Library and Information Studies and an M.M. in Violin Performance at the University of Wisconsin, Madison. Her cataloging interests include the future of digital media in libraries (particularly the cataloging and processing of digital scores and streaming audio) as well as equity, diversity, and inclusion initiatives in libraries.

Clara Burns works at the University of Colorado, Boulder as a Music Copy Cataloger and Processing Lead. In addition, she processes serials, receives new materials and prepares items for binding, supervises student employees for Technical Services, evaluates materials for preservation, and provides periodic reference assistance at Norlin Library.

Kelsey A. Fuller completed her Ph.D. in ethnomusicology from the University of Colorado in December 2020. Her dissertation, Sounding Sápmi in Multimedia: Gender, Politics and Indigenous Solidarity in Contemporary Sámi Music, explores the role of popular music in political activism and social commentary of the Indigenous peoples of northern Scandinavia. She is currently a Visiting Assistant Professor in Scandinavian Studies at Augustana College and working in the Swenson Center for Swedish Immigration Research and Archive, as well as working as a guest researcher on an international collaborative project featuring Indigenous Sámi and Ainu artists from Sweden and Japan entitled Humans & Soil.

Ghost in the MARChine: Pseudonymity and Anonymity Usage in Electronica Music Sound Recordings
Presented by Leonard “Leo” Martin, Resource Description Librarian for Unique Formats and Materials at University of Houston Libraries 

This presentation will discuss trends in pseudonymity and anonymity usage throughout the 2010s by various electronic music producers. Case studies include Daniel Lopatin (Oneohtrix Point Never), Ramona Xavier (Vektroid), 2814 (Musical group), Death’s Dynamic Shroud (a joint pseudonym), and others. Afterwards is a discussion on constructing name authority records (NARs) for persons with pseudonyms, and assigning genre/form terms for sound recordings by their respective artists. The presentation concludes by breaking down the submission process for “Vaporwave (Music)” for inclusion in Library of Congress Genre/Form Thesaurus, and recent developments in implementing Wikidata in authority records and bibliographic records.

Leonard “Leo” Martin is the Resource Description Librarian for Unique Formats and Materials at University of Houston Libraries. Leo’s research interests include metadata description & access, and the development of modern musical microgenres. He is also an active member of the Music Librarian Association (MLA) and Music OCLC Users Group (MOUG). Leo received both his undergraduate degree in Music Education and masters degree in Library Information and Science from the University of North Texas. He previously worked at the New England Conservatory of Music as their Catalog Librarian.

Save the Date: NOTSL Fall Meeting

September 15, 2021

NOTSL Virtual Fall Meeting will take place Friday, November 19, 2021

The Northern Ohio Technical Services Librarians’ virtual Fall meeting It’s All Subjective : Modern Subject Analysis will be held on Friday, November 19, 2021, via Zoom. Our speakers will be Rocki Strader (The Ohio State University); Leonard Martin (University of Houston); and Clara Burns, Linda Bagley, and Kelsey Fuller (University of Colorado, Boulder). The presentations will discuss current trends and case studies in modern subject analysis.

Spring 2021 Meeting

March 16, 2021

Copyright and “Copywrong”: Rules for the Digital Age

Virtual meeting via Zoom
Program: 10:30 am – 3:00 pm
Please note the change in meeting time and format from previous meetings!

Friday, April 30, 2021
Deadline to register was Friday, April 23. If you have any questions regarding registration, please email Laura at lmaidens@rockhall.org.

Links to PowerPoints by Cindy Kristof and Virginia Dressler:
Copyright Basics and Creative Considerations
Copyright in Digital Projects: Considerations and Evaluations

NOTSL was pleased to welcome the following speakers and their presentations.

Copyright Basics and Creative Considerations
Presented by Cindy Kristof, Associate Professor and Head of Copyright and Scholarly Communication at Kent State University Libraries

The morning session will review the basics of U.S. Copyright Law, including the exceptions to the exclusive rights of copyright owners that allow libraries and archives to make scholarly and creative works available to library users. Recent legal decisions will be reviewed and their implications to our work in libraries will be highlighted. Tips and tools to help librarians navigate this frequently complex landscape will be shared.

Cindy Kristof manages digital projects and institutional repository initiatives, provides copyright clearance services for faculty and students, and conducts instructional sessions on copyright, fair use, Open Access, and Creative Commons Licenses, at Kent State University Libraries. In addition, she coordinates Affordable Learning Initiatives for the Libraries and serves as Kent State’s OhioLINK ETD Administrator, and she is University Libraries’ Faculty Senate Representative. She holds a BA in English Literature from The Ohio State University and a MLS from Kent State University.

Copyright in Digital Projects: Considerations and Evaluations
Presented by Virginia Dressler, Assistant Professor at Kent State University Libraries, and Cindy Kristof

In the afternoon, Cindy Kristof will be joined by Virginia Dressler for a session that will cover copyright issues in digital projects and outline how Kent State University Libraries have developed new workflows to address copyright, highlighting this work with some examples of past and current digital projects. Additionally, it will provide information on the approach to complex copyright issues present in many archival collections, including fair use analysis and permission-seeking.

Virginia Dressler currently serves as the Digital Projects Librarian at Kent State University. Her specialty areas of project management of digital projects and reformatting of analog collections for open digital collections, including overseeing the Daily Kent Stater digital archive project (daily student newspaper), and working with the university’s unique collections. She holds a MLIS from Kent State University, and a MA in Art Gallery and Museum Studies from the University of Leeds.

Save the Date: NOTSL Spring Meeting

February 8, 2021

NOTSL Virtual Spring Meeting will take place Friday, April 30, 2021

The Northern Ohio Technical Services Librarians’ virtual Spring meeting, Copyright and “Copywrong”: Rules for the Digital Age, will be held on April 30, 2021 via Zoom. Our featured speakers will be Virginia Dressler, Digital Projects Librarian and Assistant Professor, and Cindy Kristof, Head Copyright & Scholarly Communication and Associate Professor, from University Libraries of Kent State University. The presentations “Copyright Basics and Creative Considerations” and “Copyright in Digital projects: Considerations and Evaluations” will discuss the various aspects of copyrights including controlled digital lending.

NOTSL Update

November 30, 2020

As you are well aware, the pandemic has brought an unprecedented year for many organizations, including NOTSL. We cancelled both our Spring and Fall meetings in 2020 and held this year’s election for the NOTSL Board online. This is not to say, however, that the NOTSL board has been inactive! We would like to share with you some updates on the work we’ve been doing and how we plan to move forward in 2021.

First, we would like to thank everyone for the valuable information you provided through our survey. Your generous and thoughtful responses allowed the Board to make some very important determinations regarding our Spring 2021 meeting and future meetings, as well. Thanks to the strength of our small but mighty organization, we received 192 responses! You can find the results of that survey here.

Second, because we did not have any meetings in 2020 in which our newest Board members could participate, we have decided to hold off on electing new Board members in 2021 and to allow the current positions to extend an extra year. We will resume our Board election process in 2022. The About page on our website will be updated to reflect this extension.

Last, though we did not meet as an organization this year, we have decided it is still important for us to distribute scholarships for 2021. NOTSL will award up to $500 as part of the Jane Myers Cataloging Scholarship(s), so please check the Scholarships page on our website for details on how to apply.

We thank you for your continued interest in and support of NOTSL and we wish you a healthy and happy holiday season!

Regina Houseman

NOTSL Survey

September 1, 2020

The Northern Ohio Technical Services Librarians (NOTSL) survey is only available until September 9, 2020!

Please help NOTSL determine how we can best serve technical services staff as a professional association in the near term by taking this survey. NOTSL exists to provide continuing education events, and to offer scholarships, and we don’t want to stop doing our good work. Because there has always been interest in NOTSL meetings from outside the northern Ohio area, and because we are considering moving our meetings to an online model, we are seeking comments widely. Thank you for helping us determine our next steps by giving us your thoughts and opinions.
Click here for the survey.
Time is running out, so respond soon!

NOTSL Fall Meeting Cancelled

July 23, 2020

Due to the increase of COVID-19 cases, and the financial hardships facing most library systems at this time, the NOTSL Board has voted to cancel the Fall 2020 meeting “Metadata Matters: MARC and Beyond.” All monies will be refunded; if you have concerns regarding refunds, please contact Laura Maidens at lmaidens@rockhall.org. We plan to offer another meeting in the Spring of 2021, and ask that you participate in our upcoming survey to help us determine the most timely topics, as well as its format. As always, we thank you for your continued membership, and invite you to look for additional updates on here, in your email, Facebook and Twitter. Be safe everyone!

NOTSL Spring Meeting Cancelled

March 11, 2020

Attention NOTSL Spring Meeting Registrants and Members:

With the recent outbreaks of COVID-19 and following the Governor of Ohio’s recommendation we are informing our members that the Board has agreed to cancel our Spring 2020 meeting. We are working with our presenters to schedule the same meeting in the fall. Registration will be refunded upon request. Those who do not request to be refunded will remain registered for our fall meeting. Refunds will be processed by contacting Laura Maidens.

The Spring meeting is always important because it’s when we hold our annual board elections. Elections will be facilitated electronically and dispersed to the registration list. Nathan Fralick is current Chair, and Regina Houseman is taking over as Chair in the fall. Feel free to contact them if you have any questions or concerns.

Spring 2020 Meeting

February 4, 2020

Metadata Matters: MARC and Beyond

Cuyahoga County Public Library | Parma-Snow Branch Auditorium
2121 Snow Rd. | Parma, OH 44134
Registration and light refreshments: 9:30 am – 10:00 am
Program: 10:00 am – 4:00 pm
Please note the change in meeting time from previous meetings!

Friday, March 20, 2020
Deadline to register is Friday, March 13

Step 1: Registration
Registration is closed.

Step 2: Payment
Payment is closed.

NOTSL is pleased to welcome the following speakers and their presentations

Metadata for Digital Collections
Presented by Marcia Zeng, Professor, School of Information, Kent State University

This presentation will contribute to the NOTSL 2020 conference’s main theme which focuses on digital projects in libraries. These digital projects are essential for extending the value of digital collections beyond being just retrospective resource warehouses. Advancing from digitizing to datafying will enable the digital collections to be better shared, linked, enriched, and reused. By looking at any given item from different perspectives (production, content, and the audience’s interests), a digital project can gain a clearer understanding about the range of its scopes, expected workflows, and needed investments for various opportunities. These will lead to a set of decisions, including: what metadata standards to follow, what metadata elements to include in the application profiles or schemas, how to ensure metadata interoperability (mapping and integration within a repository and beyond), and how to make the metadata search-engine-friendly. This presentation will discuss the best practices and standards that are applicable to metadata design and implementation while ensuring the functionality of metadata following the FAIR (Findable, Accessible, Interoperable, and Reusable) principles.  

Marcia Lei Zeng is Professor of Library and Information Science at Kent State University. Her research interests include knowledge organization systems (taxonomy, thesaurus, ontology, etc.), Linked Data, metadata, smart data, database quality control, semantic technologies, and digital humanities, with over 100 research papers, 5 books (including Metadata 2nd).  She has chaired or served on committees, working groups, and executive boards for IFLA, SLA, ASIS&T, NISO, ISO, DCMI, ISKO, and W3C. Currently she is serving as an Executive Board Member of the International Society for Knowledge Organization (ISKO).

Maneuvering Through Complex Copyright and Privacy Issues in Digital Collections
Presented by Virginia Dressler, Digital Projects Librarian, Kent State University; and Cynthia Kristof, Head, Copyright and Scholarly Communication, Associate Professor, Kent State University

Kent State University Libraries received a grant from the National Historical Publications and Records Commission to aid digitization initiatives around selected subcollections from the May 4th Collection. The grant funded digitization of the selection of the large archival collection and the library developed new workflows to address copyright and privacy issues. The session will provide information around complex copyright and privacy issues in archives, including fair use analysis, permission-seeking and instilling a privacy review.

Virginia Dressler is the Digital Projects Librarian at Kent State University. Her specialty areas are project management of digital projects and reformatting of analog collections for open digital collections, including overseeing the Daily Kent Stater digital archive project (daily student newspaper) and working with the university’s unique collections. She holds an MLIS from Kent State University and MA in Art gallery and Museum Studies from the University of Leeds.

Cynthia Kristof is Head, Copyright and Scholarly Communication, and Associate Professor at Kent State University.

Metadata Transformation for Digital Migrants
Presented by Arjun Sabharwal, Associate Professor/Digital Initiatives Librarian, The University of Toledo

Metadata transformation is an inevitable process in the migration of digital repositories, given the capabilities of the platform, emerging standards, and collection reassessment. Several factors can compel a decision to migrate and shape the directions that migrations take: budget, staffing, institutional mandates (or lack of investment), emerging technologies, and new metadata, description, and encoding standards. There are also multiple external frameworks that shape the migration process; for instance, a transition team (or just the repository manager) needs to plan how a migration may affect compliance with such standards as the OAI-PMH, how it can continue interfacing with DPLA, discovery services, and open data environments. Each move requires a collection reassessment, which includes reappraising the digital collections, reevaluating the metadata records, and redesigning the workflow involved in the daily administration of the digital repository because each move necessitates content and format migration, metadata transformation, and workflow reconfiguration. In cases of migration away from costly proprietary environments towards bare-bone open-source platforms, workflow becomes an important issue with the need to develop macros, tool chains, and creative solutions. This presentation will present details on metadata transformation in relation to the University of Toledo Digital Repository.

Arjun Sabharwal joined the University of Toledo as Digital Initiatives Librarian in 2009.  His primary work focuses on digital preservation, curating the Toledo’s Attic virtual museum, and managing the University of Toledo Digital Repository. He completed his MLIS degree with a graduate certificate in archival administration at Wayne State University in Detroit. His research interests include Digital Humanities, interdisciplinary approaches to digital curation, digital preservation, archival science, and information architecture. He wrote a book (Digital Curation in the Digital Humanities: Preserving and Promoting Archival and Special Collections), published several articles, and presented on the topic of digital curation.


2020 Scholarship Winners

February 4, 2020

Andrew Kosmowski (North American Center for Marianist Studies)

  • $300 to attend the Ohio Valley Group of Technical Services Librarians  (OVGTSL) 2020, in Akron, OH

Lindsay Miraglia (Akron-Summit County Public Library)

  • $1,200 to put toward tuition and fees for Technical Services-related courses at Kent State University

Colleen Fedewa (Kelvin Smith Library at Case Western Reserve University)

  • $1,000 for Rare Book Cataloging Class and the Rare Book School in Charlottesville, VA