Coming to Terms with Genre/Form Access

NOTSL Fall 2011 Meeting
Friday, December 9, 2011
Kent State University
Kent Student Center, Room 306
Kent, OH 44242-0001
Registration and light refreshments: 9:00 a.m. – 9:30 a.m.
Program:  9:30 a.m. – 3:30 p.m.
Optional Library Tour:  3:45 p.m. – 4:15p.m.

Janis Young’s PowerPoint PresentationComing to Terms with Genre/Form Access

Karen Anderson’s PowerPoint Presentation – A Vendor’s Perspective on Genre/Form Terms and the LCGFT

Paige Andrew’s PowerPoint PresentationCartographic Genre/Form Headings: A Look at Implementation at the Pennsylvania State University Libraries

How can we make it easier for library users to find materials such as music, movies, video recordings, cartographic materials, and fiction? Resource discovery and access for library users is the primary objective of the “cataloging process”. When new opportunities emerge for libraries to improve discovery and access for their patrons, libraries should respond and take advantage.

Northern Ohio Technical Services Librarians (NOTSL) is pleased to present a program on Library of Congress Genre/Form Terms. Traditionally, catalogers have assigned controlled vocabulary, such as Library of Congress subject headings to describe the content of works. Over the past few years, the Library of Congress has undertaken several projects to develop genre/form headings for library materials. Genre/form terms describe what an item is, not what it is about. Based on the initial success of its experimental moving image project, which created genre/form headings for films, television programs, and video recordings, the Library of Congress Acquisitions and Bibliographic Access (ABA) management team approved five new genre/form projects in July 2008 that would be undertaken by its Policy and Standards Division. The new areas to be covered were cartography, law, literature, music, and religion. These projects, now underway, include the identification of relevant thesauri, creation of the genre/form terms, changes to MARC coding, and the development of written documentation and training tools.

The implementation of genre/form terms has major implications for library cataloging processes. Library workflows and systems may need to be updated or changed to accommodate the use and control of the new terms. How will authority records for these terms work with local systems? What will happen to legacy data such as the GSAFD headings? Our speakers will address these issues, and more. They will speak from the perspective of the Library of Congress, from an established automated authority control vendor, and from a practicing library involved in the cartographic aspects of this project.

Also, the University Library at Kent State University has recently undergone a period of extensive renovation and redesign. NOTSL and the Library will be offering an optional tour of the facility for any attendees willing to attend. The tour will be held after the conclusion of the program. If you are interested, please check the appropriate box in the registration form. We hope to see you on December 9th at Kent State University.

Our Presenters

Janis L. Young, senior cataloging policy specialist and the genre/form coordinator in the Library of Congress’ Policy and Standards Division (PSD), is our featured speaker.  She holds degrees from Seton Hill College (B.A.) and Catholic University of America (M.A., M.S.L.S.). She is responsible for subject headings and classification numbers in the disciplines of geography, history, literature, religion, political science, and military and naval science.  Ms. Young is also PSD’s subject training coordinator and editor of the Subject Headings Manual and Classification and Shelflisting Manual.  She serves as LC’s liaison to several committees and organizations, including the Subject Analysis Committee (SAC) of ALCTS; SAC’s Subcommittee on Genre/Form Implementation; and Online Audiovisual Catalogers (OLAC) and its Cataloging Policy Committee; and also regularly presents the LC report to the Authority Control Interest Group (ACIG).  She is also a committee member of IFLA’s Classification and Indexing Section.  At ALA Annual in June 2011, she participated in an ALCTS Preconference titled, “What Is It, Anyway? Library of Congress Genre/Form Terms for Library and Archival Materials.” She will discuss the status and implementation of the form/genre projects from the Library of Congress perspective.

Karen Anderson, Authority Control Librarian at Backstage Library Works in Provo, Utah, will present on the topic, “The LCGFT and Automated Authority Control: A Vendor’s Perspective.” Ms. Anderson holds a B.A and a MLS degree from Brigham Young University.  She has been employed by Backstage Library Works for almost 5 years and has over 20 years of accumulated experience in authority control, including ten years at the BYU Lee Library as head of the Authority Control Unit.  She was instrumental in the creation of a recognition program for paraprofessionals as a member of the Utah Library Association.  She is currently serving in ALA as chair of the ALCTS FRBR Interest Group and serves on the ALCTS SAC Subcommittee on Genre Form Implementation.  She is also serving as the vendor liaison to the PCC Standing Committee on Automation.

Paige G. Andrew, Associate Librarian at the Pennsylvania State University Libraries, is the Maps Cataloging Librarian and a member of the Maps Cataloging Team, Cataloging and Metadata Services Department. Mr. Andrew has held a position at the PSU Libraries since 1995. Prior to this current position, he was the Maps and Nonbook Materials Cataloger at the University of Georgia Library from 1986 to 1995. He holds degrees from Western Washington University (B.A.) and the University of Washington (MLS). Mr. Andrew is a recognized authority on map cataloging. His publications in the area of his specialty, cataloging sheet maps, include several articles and a “how-to” book titled Cataloging Sheet Maps, The Basics (published 2003 by The Haworth Press). Mr. Andrew is also co-founder and co-editor of the Journal of Map & Geography Libraries: Advances in Geospatial Information, Collections & Archives, and a former member of the Editorial Board for Coordinates: Online Journal of the Map and Geography Roundtable of the American Library Association. He is currently co-authoring a manual, with Mary Lynette Larsgaard, on cataloging cartographic materials using RDA, tentatively titled “RDA and Cartographic Resources,” to be published in 2012. He was the recipient of OLAC’s Nancy B. Olson Award in 2009. Mr. Andrew will discuss genre/form terms and their application in cataloging cartographic materials.


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